Privacy policy
Last updated: July 2026
The German version is the legally binding one; translations are provided for convenience.
Principle. chatFlow is local-first: your dictation history stays on your device by default. Cloud services (e.g. account, translation, AI features) are used only if you actively enable them or sign in.
1. Controller
International Talents LLC
Legal form: Limited Liability Company (Wyoming, USA)
30 N Gould St Ste N
Sheridan, WY 82801
USA
Email: support@chatflow.fast
2. What data we process
Account and sign-in data. When you sign in (including via “Sign in with Google”) we process your email address, your name and your profile picture, plus a username you choose. From Google we receive only these basic profile details — no access to Gmail, Calendar or Contacts.
Voice and text data. When you use dictation, translation or AI features, the relevant audio recording or text is transmitted to the corresponding service for processing and the result is returned to you. Audio recordings are deleted after processing and are not stored permanently by us. Dictation history stays local on your device.
Usage and billing data. To provide the credit system we process which paid features you use and to what extent (e.g. credits consumed), along with technically necessary log data.
Payment data. Payments are handled by our payment partner Stripe. Your full payment details (e.g. card data) are processed there and are not stored by us.
Cookies & local storage. On the website we use only technically necessary cookies and local storage (e.g. for the login session and basic settings). For optional analytics or marketing cookies we obtain your consent beforehand.
3. Purposes and legal bases
We process your data to perform the usage contract and to provide the features you request (Art. 6(1)(b) GDPR), on the basis of your consent where you enable optional cloud/AI features (Art. 6(1)(a) GDPR), and to protect legitimate interests such as operation, security and abuse prevention (Art. 6(1)(f) GDPR). You can withdraw consent at any time with effect for the future.
4. Services and processors used
To operate the service we use carefully selected providers that process data on our behalf and are contractually bound:
- Website hosting: Cloudflare.
- Account, database & authentication (backend): Supabase.
- Sign-in: “Sign in with Google” (Google Sign-In).
- AI features (speech recognition, translation, speech synthesis as well as text and image AI): specialised AI providers who process the respective content solely to provide the requested function. Where the respective provider's terms allow, use for training their own models is contractually excluded.
- Payment processing: Stripe (as “merchant of record”).
We will provide a complete list of our processors by name on request at support@chatflow.fast.
5. Retention period
We store personal data only as long as necessary for the stated purposes or as required by statutory retention periods. Audio recordings are deleted after processing. Account and billing data are deleted once the usage relationship ends, unless retention obligations apply.
6. Transfers to third countries
Some service providers also process data in the United States or other third countries. Where an adequacy decision of the European Commission exists for the country or recipient concerned, we rely on that decision. Otherwise the transfer is based on the EU standard contractual clauses pursuant to Art. 46(2)(c) GDPR. A copy of these safeguards is available from us on request at support@chatflow.fast.
7. Your rights
You have the right to access, rectification, erasure, restriction of processing, data portability and objection. You can withdraw consent at any time. You also have the right to lodge a complaint with a data protection supervisory authority. An informal message to support@chatflow.fast is sufficient to exercise these rights.
8. Data security
We take appropriate technical and organisational measures to protect your data. Connections are encrypted. Absolute protection cannot, however, be guaranteed.
9. Minors
chatFlow is intended exclusively for persons aged 18 and over.
10. Changes
We adjust this privacy policy when our data processing changes. The version published on this page applies in each case.
11. Contact
Privacy questions: support@chatflow.fast
